For convenience and efficiency, we encourage our trucking clients to migrate to QuickBooks Online for truckers or similar cloud-based accounting software. We’ll help you understand how to use your financial statements to make better decisions for the good of your business. Your logbook and/or electronic log records are your best proof of entitlement to per diem expenses (primarily composed of meal costs). If you rely solely on your electronic logging device (ELD) for bookkeeping for truck drivers, make sure you can save and access your history. FlatWorld can help your trucking company achieve seamless back-end operations, specializing in accounting services for trucking and logistics clients. With around-the-clock service, they’re available to help meet your bookkeeping needs as they arise.

• Andrew Griffith, DBA, EA, CPA (NY), CMA, CIA, CFE, CRMA has extensive experience with operations in the trucking industry and providing accounting services to clients within the trucking industry.
• The app will automatically identify when you’ve visited a fuel station for a fill-up and add up all those transactions for you.
• ATBS, DAT’s exclusive trucker tax services partner, organizes and secures your records so you don’t have to.
• Many bookkeeping services online help with tax preparation for truck drivers.
• Our bookkeeping service is tailored specifically for owner-operators and truck drivers to help by keeping track of income and expenses on a monthly and annual basis.
• Many bookkeeping apps and software will generate reports and draw valuable insights based on your data.
• There are many benefits that come with using a bookkeeping service for your trucking business.

Check out these five nationwide trucking bookkeeping services to get started today. You might not know when you’ll need to locate important financial documents. These documents are also essential for creating profit and loss statements for your trucking company. By using trucking bookkeeping services, you can keep everything organized and accessible so you can find what you need when you need it. Accurate accounting services from our professional bookkeepers provide your CPA with the timely, organized data needed to do your taxes. Our firm helps independent truckers and businesses maintain accurate exemption certificates and ease the headache of a sales and use tax audit.

Use a separate credit card for business expenses.

The IFTA is a way to redistribute the fuel taxes truck drivers pay in the lower 48 states and the 10 Canadian provinces. It ensures your funds go to the areas where you used your fuel instead of the ones where you purchased it. With the trucking software program from TruckingOffice.com you can keep up with invoices that are coming due and receive alerts if any payments are past due. This helps you improve your trucking company’s cash flow so that you will always be able to pay your drivers and other employees on time. Save yourself the trouble at the end of every month by applying for a business credit card and bank account.

Read here to see ATBS’ answers to the most common tax questions asked by owner-operators. Our monthly trucking bookkeeping services include an Income and Expense statement to provide you with an accurate picture of how your trucking business is doing. Our accounting and bookkeeping services ensure that your trucking business isn’t leaving money on the table or claiming more deductions than you should. Lastly, you want to look for a bookkeeper that will also calculate your tax estimates. As an owner-operator, you have to pay quarterly tax estimates based on your profit. If your bookkeeper also calculates your tax estimates, they are able to use your P&L statements throughout the year to let you accurately know how much your estimated tax payments should be.

Zero-rated supplies of goods and services (HST/GST)

It’s a simple-to-use, all-in-one accounting platform that includes many useful features such as income and expense tracking, mileage tracking, and invoicing. The practice of recording each financial transaction a company entity does from its inception to its closure is known as bookkeeping. Each financial transaction is documented based on supporting paperwork, depending on the type of accounting system the company uses.

• The accrual basis of accounting requires that you recognize revenues when you earn them and expenses when you incur them, regardless of when funds enter or leave your accounts.
• When compiling this list, we focused on what 5 different services would be most important to truckers when managing their books.
• If you link your trucking accounting software to your business bank account and credit card, it should track your every invoice and expense automatically.
• The bookkeeper will then be able to use the receipts to prepare accurate monthly profit and loss statements for your business.

When this happens, it’s essential to keep in mind that they will tax you at the highest rate without taking all of your expenses into account. With that being said, our team will work diligently to replace ridiculous IRS assessments with the actual amount you owe, saving you money and stress. You’ll also have an easier time tracking and documenting your spending, as most accounting software can integrate with your bank account. It also integrates seamlessly with TruckingOffice, a trucking management system that helps you manage your dispatches and business expenses, as well as prepare your IFTA reports.

Demo the Truckstop Load Board and see how easy it is to find the right loads fast.

Click the link below to explore the top five tax options available to you, or schedule a consultation with one of our knowledgeable tax specialists. Shoeboxed’s scanner and organizer web app takes your physical documents, digitizes them, and saves them to the cloud, so they’re accessible anytime, anywhere. Settlement Statement Analysis – It’s not what’s in your Settlement Statement that’s important, it’s what’s not in it. It also doesn’t tell you what you can deduct in order to lower that tax debt. All the transportation companies need to file the fuel consumption Tax every quarter to keep operating without penalties.

Our team will help you with all the paper work your transportation company needs, this way you can get home after long hours on the road and spend quality time with your family. Reporting your finances for your trucking business can lead to large fines and penalties from the IRS in addition to the taxes that you owe. Your business finances are one thing that you shouldn’t mess around with. TranspoCFO Accounting team brings in hands on knowledge of trucking operations, as we are operating the trucks ourselves. Electronic invoicing and payments make sending and paying bills and getting paid simpler and faster.

Frequently Asked Questions

If you are looking for a reliable accounting firm with experience in the trucking business, you can contact Taxory. We have provided accounting services for years and serve numerous https://www.bookstime.com/articles/truckers-bookkeeping-services truck owner-operators, carriers, and payers. Working with a bookkeeping service can take this burden off of you and ensure you can focus on the activities bringing in revenue.

The app will automatically identify when you’ve visited a fuel station for a fill-up and add up all those transactions for you. It’s designed specifically for self-employed workers, so it has the forms you want, at no additional cost. You can even file in as many states as you need without being charged extra. We recommend Keeper because the app lets you find tax savings and file right from your truck cab. He has worked a decade in the tax and finance industry and has been quoted as an authority on taxes in U.S. News & World Report, Vice, Forbes, Freelancer Union, among other places.

Why should a trucker use Andrew Griffith CPA for their bookkeeping and income tax matters?

You can stuff your receipts into one of our Magic Envelopes (prepaid postage within the US). Use our receipt app (iPhone, iPad and Android) to snap a picture while on the go. Customized the package with the services your freight company needs. Any expense that is 100% related to your business is tax-deductible. This includes your work cell phone/computer, tools & equipment, education, and even insurance. Label the calculator’s register tape with the month and year, staple the printout to each corresponding stack of receipts, then drop the bundle back into the corresponding slot.

We also offer family business consulting including business succession planning or sale to an outside buyer. Comparing your data to other owner-operators allows you to see the areas where your business is performing better https://www.bookstime.com/ than your peers, as well as the areas where you can improve. A good bookkeeper will be able to use this information to help you figure out where to make adjustments in your business to both earn and keep more money.